After each meetup, we ask organisers to fill in a short report. It takes about two minutes. It might feel like paperwork, but these small reports add up to something powerful: a clear picture of where Zcash meetups happen, how many people they reach and what helps them succeed. This guide explains what the report asks, how the numbers are used and, just as important, what we never collect.
The two-minute report#
When your event's end time passes, you'll get a short email and a prompt in your dashboard. The report asks:
- How many people came? Pick a range, such as 6–10. You can add an exact number if you know it.
- How many were first-timers? A rough count is fine.
- What format was it? Social, talk, wallet clinic, builders' night and so on.
- What went well? One or two sentences.
- What would you change? One or two sentences.
- Anything you need help with? Materials, a speaker, a venue idea, anything.
- One photo (optional). Only if everyone in it agreed to be photographed.
That's it. You can file it from your phone on the bus home.
Why it matters#
It helps the whole community#
Each report becomes part of the public numbers on our impact page: active groups, countries, meetups held and first-timers welcomed. Anyone can see them. They show newcomers that meetups are real and growing, and they help regional communities see what's happening in their area.
It supports funding requests#
When you or your regional community ask for support, such as an event sponsorship from Zcash Community Grants (öffnet in einem neuen Tab), real numbers make your case much stronger. "We held eight meetups this year and welcomed 46 first-timers" is far more convincing than "we're quite active". You can export your own group's history as a CSV or PDF from the dashboard for exactly this. See Funding your meetup.
It helps you#
Your report history shows you trends. Are first-timers coming back? Did the wallet clinic draw more people than the talk? When something works, you'll know to do it again.
It keeps the map honest#
Groups that report regularly show as active in the directory. That helps curious people find a group that's really meeting, not one that stopped two years ago.
It tells us how to help#
The "what would you change" and "need help" answers shape new guides, assets and starter pack contents. If lots of organisers say they need a better intro talk, we'll make one.
What we never collect#
Privacy is the whole point of Zcash, so we are strict about this.
Reports are about the meetup, not about the people. Numbers are shown only as totals, never broken down in a way that could identify a single attendee. Read our privacy policy for the full details.
A quick example#
Here's what a good report looks like:
Attendance: 11–20 (14). First-timers: 5. Format: Intro talk and Q&A. Went well: The 20-minute deck worked great; lots of questions about shielded addresses. Would change: Venue got loud after 8pm. Will ask for the back room. Need help: Leaflets in Portuguese for next month.
Short, honest and useful. Thank you for taking the time.